For working headshot photographers
Headshot galleries built for corporate.
Consumer gallery tools are built around one date and one delivery. Corporate runs on a roster that keeps changing, so the photos live on the same screen as the booking that adds the next person to it.
Northline Legal
Book a sessionExhibit A
You've answered this email
more times than you've counted.
Quick question, headshots
Hi,
Sorry to bug you. We can't seem to find Dana Kwan's headshot anywhere on our end. Do you still have it from the last shoot? Marketing needs it for a bio page by Thursday.
Also, two of our new associates still need photos taken. Not really sure how that works now.
Thanks,
Marcy
You'll answer it. You'll find the file, you'll send it, and you'll go back and forth about the two associates. None of that needed you.
The studio side
Works the way your studio works.
Set your pricing model
Setup fee plus images, per person, or a flat day rate. Volume bands if you use them, and an override for the one client who's on a different deal.
Set your availability
The windows you'll actually shoot. Nothing gets booked outside them, so you're not declining times you never offered.
Your studio or their office
Two different jobs that quote two different ways. Both are real booking paths, not a note somebody types into a form.
Tethered capture, name-first
The roster sits on screen. Tap the name as they step up and the frame gets named at capture, straight through Capture One's clipboard token.
Your file naming, not ours
Photos come off the shoot named the way your catalogue already expects them. The filename is what does the matching.
However you handle selects
Send the whole take and let people flag what they want retouched, cap everyone at one or two finals, or sit them down and pick on the spot. Set per shoot, so the one client who does it differently doesn't set the rule for the rest.
Calendar invites that correct themselves
Every confirmation carries an invite. Move it or cancel it and the invite updates, instead of leaving a ghost on somebody's Thursday.
Clients with more than one office
Each office keeps its own address and its own coordinator, and whoever's watching all of them gets one completion number.
A run of show you can print
Setup, teardown, names, gaps. Hand it to reception in the morning and stop being the person with the clipboard.
What you're actually getting
Galleries that actually work
Sorted by person, searchable by name, and still there in eighteen months. Not a delivery link that goes cold two weeks after you send it.
A booking system underneath it
Their people pick their own times, inside the windows you set. Every confirmation carries a calendar invite that corrects itself when somebody moves.
Reminders you don't have to send
Whoever hasn't booked gets nudged without you writing the email. Reminders can't double-send, and one big roster won't torch your sending domain.
Group photos, handled properly
A group shot is a real slot on the day with its own time and its own people. Every other headshot tool makes you fake one by inventing a person called "Team".
How it runs
Set it up once. It keeps selling while you're on another shoot.
Load in the photos you've already taken for that client, or upload live while you shoot.
Their whole team finds any headshot they need, any time, without emailing you for it.
Booking sits on that same screen. New hires, retakes, and the next full round.
Early access
We're opening this to a small group of photographers first.
Leave your email and you'll hear from us when it's ready to run on a real account.
For the person running headshots
Every headshot your team has, in one place.
Find anyone's photo in a few seconds, in the size you actually need. When somebody new starts, they book their own session from the same screen.
Ask your photographer about it
Opens an email you can send them in one line.
Northline Legal
Book a sessionNobody owns the photos.
So everybody asks you.
Somebody needs Dana's headshot for a conference bio, and you're scrolling three years of email attachments to find it.
Half the team's photos are from the last shoot and half got cropped off LinkedIn. Nobody can tell which one is current.
Four people started this quarter and none of them have a photo. Running headshots still isn't your job.
How it runs
Three steps, and you're out of the middle.
Every headshot you've had taken lands in one place, sorted by person.
Anyone who needs a photo grabs it themselves, in the right size.
When somebody new starts, send them a link to book a session.
What your team gets
Search by name, download in seconds
Web size, print size, whatever the request was. No more asking around for who has the good version of that file.
You always know which photo is current
One photo per person, marked with the date it was taken. Older versions stay out of the way instead of getting used by accident.
New hires book themselves
They get invited, they pick a time, and their photo shows up where everything else already lives. Nothing lands on your calendar.
Your photographer is one click away
Booking the next round doesn't start with hunting for somebody's email address from two years ago.
Next step
Your photographer can set this up for you.
Headshot Hound runs through the photographer you already work with. Send them a note and they'll take it from there.